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Privacy Notice

Privacy Notice (How we use pupil information)

We take your privacy very seriously and we ask that you read this privacy notice carefully as it contains important information on the personal information we collect about your child and, what we do with the information and who the information might be shared with.

The categories of pupil information that we collect, hold and share include:

  • Personal information (such as name, unique pupil number and address)
  • Characteristics (such as ethnicity, language, nationality, country of birth and free school meal eligibility)
  • Attendance information (such as sessions attended, number of absences and absence reasons)
  • Relevant medical and special educational needs information (such as allergies, health care plans and individual educational plans)
  • Assessment information, exclusions and behavioural information
  • Safeguarding and Child Protection information

Why we collect and use this information

We use the pupil data:

  • to support pupil learning
  • to monitor and report on pupil progress
  • to provide appropriate pastoral care
  • to assess the quality of our services
  • to ensure the safeguarding of our pupils
  • to comply with the law regarding data sharing

The lawful basis on which we use this information

We collect and use pupil information under Article 6 and Article 9 of the General Data Protection Regulation (GDPR) May 2018, to comply with the DfE data collection requirements (such as the Departmental Censuses under the Education Act 1996) Data is also collected to safeguard our pupils.

Collecting pupil information

Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.

Storing pupil data

We hold pupil data for six years. Relevant data will be transferred to the relevant secondary school.

Who we share pupil information with

We routinely share pupil information with:

  • schools that the pupil’s attend after leaving us
  • our local authority
  • the Department for Education (DfE)
  • school nurse

Why we share pupil information

We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.

We share pupils’ data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.

We are required to share information about our pupils with the (DfE) under regulation 5 of The Education (Information About Individual Pupils) (England) Regulations 2013.

Data collection requirements:

To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.

The National Pupil Database (NPD)

The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.

We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.

To find out more about the NPD, go to https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information.

The department may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:

  • conducting research or analysis
  • producing statistics
  • providing information, advice or guidance

The Department has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:

  • who is requesting the data
  • the purpose for which it is required
  • the level and sensitivity of data requested: and
  • the arrangements in place to store and handle the data

To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.

For more information about the department’s data sharing process, please visit: https://www.gov.uk/data-protection-how-we-collect-and-share-research-data

For information about which organisations the department has provided pupil information, (and for which project), please visit the following website: https://www.gov.uk/government/publications/national-pupil-database-requests-received

To contact DfE: https://www.gov.uk/contact-dfe

Parent/Carer and emergency contact information

We hold information, such as name, address and telephone numbers for parent/carers to be able to contact you regarding your child (such as to confirm medical information, arrange meetings, inform you of illness etc). If you provide contact information for additional emergency contacts it is your responsibility to gain authority from this person/persons for Irqa Academy to hold their information and refer these persons to our privacy notice.

Pictures may be taken of events that are run within school and whilst on trips. Permission will be sought prior to pictures being taken to gain authority from parents/carers for your picture to be used on our website/displays.

Photographs

Children’s full names will never be displayed against their pictures on the website. Signed permission will be gained from parents to give authority for our Academy to use pupils pictures on our website and/or in displays around school.

Requesting access to your personal data

Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact Mrs J Spence at Iqra Academy.

You also have the right to:

  • object to processing of personal data that is likely to cause, or is causing, damage or distress
  • prevent processing for the purpose of direct marketing
  • object to decisions being taken by automated means
  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
  • claim compensation for damages caused by a breach of the Data Protection regulations

If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/

Cookies

We use a technology called “cookies” to track patterns of behaviour of visitors to the website and to personalise content and to provide social media features. A cookie is an element of data that the website sends to your browser that is then stored on your system. This allows us to create a session with your browser and means you can choose to stay logged in whilst using the website. You can set your browser to prevent this happening. Any information collected in this way can be used to identify you unless you change your browser settings.

Contact

If you would like to discuss anything in this privacy notice, please contact: Mrs J Spence on 01274 773350 / office@iqra.bradford.sch.uk