We take your privacy very seriously and we ask that you read this privacy notice carefully as it contains important information on the personal information we collect about your child and, what we do with the information and who the information might be shared with.
We use the pupil data:
We collect and use pupil information under Article 6 and Article 9 of the General Data Protection Regulation (GDPR) May 2018, to comply with the DfE data collection requirements (such as the Departmental Censuses under the Education Act 1996) Data is also collected to safeguard our pupils.
Collecting pupil information
Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.
We hold pupil data for six years. Relevant data will be transferred to the relevant secondary school.
We routinely share pupil information with:
We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.
We share pupils’ data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.
We are required to share information about our pupils with the (DfE) under regulation 5 of The Education (Information About Individual Pupils) (England) Regulations 2013.
To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.
The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.
We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.
To find out more about the NPD, go to https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information.
The department may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:
The Department has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:
To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.
For more information about the department’s data sharing process, please visit: https://www.gov.uk/data-protection-how-we-collect-and-share-research-data
For information about which organisations the department has provided pupil information, (and for which project), please visit the following website: https://www.gov.uk/government/publications/national-pupil-database-requests-received
To contact DfE: https://www.gov.uk/contact-dfe
We hold information, such as name, address and telephone numbers for parent/carers to be able to contact you regarding your child (such as to confirm medical information, arrange meetings, inform you of illness etc). If you provide contact information for additional emergency contacts it is your responsibility to gain authority from this person/persons for Irqa Academy to hold their information and refer these persons to our privacy notice.
Pictures may be taken of events that are run within school and whilst on trips. Permission will be sought prior to pictures being taken to gain authority from parents/carers for your picture to be used on our website/displays.
Children’s full names will never be displayed against their pictures on the website. Signed permission will be gained from parents to give authority for our Academy to use pupils pictures on our website and/or in displays around school.
Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact Mrs J Spence at Iqra Academy.
You also have the right to:
If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/
We use a technology called “cookies” to track patterns of behaviour of visitors to the website and to personalise content and to provide social media features. A cookie is an element of data that the website sends to your browser that is then stored on your system. This allows us to create a session with your browser and means you can choose to stay logged in whilst using the website. You can set your browser to prevent this happening. Any information collected in this way can be used to identify you unless you change your browser settings.
If you would like to discuss anything in this privacy notice, please contact: Mrs J Spence on 01274 773350 / firstname.lastname@example.org